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  • Invoice and payment combined

Fully digital accounting

PAYCY overcomes media disruptions. Whoever wants to be paid today usually creates an invoice and sends it – in nine out of ten cases – by post or at best by e-mail. 32 billion sheets of paper are sent on their way every year. This poses risks when it comes to paying bills. Incorrect information or typing errors in the amount or in the remittance information make reconciliation more difficult. Many companies would like more help from their financial institution, especially in this regard. And help is coming now: with PAYCY. In the future, companies will simply send their invoices directly to the financial institution. PAYCY ensures that the invoice data reaches their customers together with the payment request, thus combining the two ecosystems of billing & banking. Ask your main bank about Request to Pay (RTP) and PAYCY.

PAYCY for companies

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Single point of truth

PAYCY brings together invoices and payments at the bank account, without media disruptions.
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With PAYCY, invoices and payments can be matched because both data records are stored at the account.
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Cost savings

PAYCY saves costs by eliminating many manual steps to manage invoices and payments.
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PAYCY helps with official reports to authorities, as invoice and payment are in one place.
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PAYCY can be used to automate numerous invoicing and dunning processes.
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PAYCY reduces the CO2 footprint because paper invoices are no longer necessary.

Questions & Answers about PAYCY

What is Request to Pay?

Request to Pay is a payment request sent by creditors via their main bank to a debtor's main bank. The recipient of the money is therefore asking the sender to settle an invoice. Instead of transferring the money themselves, senders only need to authorise the Request to Pay to trigger the payment.

How is a Request to Pay authorised?

A Request to Pay can be authorised in exactly the same way as a credit transfer. The procedures provided by the respective main bank remain available for this purpose. Companies that use PAYCY thus do not need to change anything in their processes. The only difference: you no longer authorise a credit transfer. Instead, you authorise the payment directly.

What role does PAYCY play in this?

PAYCY ensures that the invoice and payment request are delivered. For this, the company sends its invoice to its main bank. PAYCY generates the Request to Pay from it and sends that to the customer's financial institution. If the latter authorises the payment, the money is transferred. In this respect, the platform works like a digital postal service that packs the invoice into a Request to Pay and delivers it.

Do companies need to register with PAYCY?

No. Access is via their own main bank. It provides the channel for receiving invoices digitally. If the company works with an ERP system, the Request to Pay can also be generated directly together with the electronic invoice and transferred to the financial institution. 

What are the requirements for the invoices?

The invoices must be submitted in one of the common formats. These include, for example, ZUGFeRD in Germany or Factur-X in France. PAYCY also converts the different formats into the one required in each case, so that companies do not need to worry about this themselves.

How does an invoice find the right recipient?

Companies that send out invoices usually know their customers. PAYCY checks, for example via the customer's IBAN, whether the target bank is connected to the platform and delivers the Request to Pay. The more financial institutions join in, the more convenient it will be to send invoices electronically, because they will always go to the debtor’s main bank.

Why should companies switch to electronic invoices?

Many countries in the European Union are introducing electronic invoices on a mandatory basis. This has already happened in Italy, and France plans to follow soon. Electronic invoices are also to be introduced in Germany. This is stipulated by the coalition agreement (p. 132) between the current governing parties.

Is it possible for companies to go wrong with Request to Pay?

No. Request to Pay is a format adopted by the European Payments Council and used by all financial institutions in Europe (link). Request to Pay is part of the SEPA family. The full format is called SEPA Request to Pay and is described in the SRTP Scheme Rulebook.

How exactly are Request to Pay and PAYCY related?

PAYCY is a platform to which banks connect to send and receive Requests to Pay among themselves. In addition, PAYCY allows you to generate a Request to Pay from an electronic invoice. PAYCY provides the infrastructure for Request to Pay, similar to a road for vehicles or a rail for trains.

What added value does PAYCY offer in summary?

PAYCY links the invoice data transmitted in a Request to Pay with the actual payment on the bank account and thus eliminates the existing media discontinuity between billing and banking.

What do the invoice and payment at the bank account actually look like?

When a Request to Pay is received and the recipient authorises the payment, the transaction is carried out by the financial institution. In online banking or in the app, this transaction appears on the digital account statement as usual. What is new is that the invoice data is also stored there.

How can the stored invoice data be used in practice?

The invoice data can be read out or downloaded as a PDF. It would also be possible to search for invoices and see when they were paid. The bank account thus practically becomes a wallet that contains all the relevant data relating to invoices and payments.

Latest News

Press Release

Bettina Rose and Torben Kelbch new Managing Directors of the Request to Pay platform PAYCY

Bettina Rose and Torben Kelbch will become the new Managing Directors of the Request to Pay platform PAYCY, a subsidiary of the software and consulting company PPI AG, on 1 May 2024.

How banks turn their core business into an ecosystem

With Request to Pay (RtP), the banking app becomes a digital safe. Anyone who buys something and pays with RtP receives a fully digitized archive.

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